Billing Reports

Contracts

The Contract report includes the detail line items from selected customer contracts. For each contract detail, the system also displays the rate breakdown (by charge code and rate UOM) from the associated rate group. For each contract line, there may then be multiple rate detail lines.

This report includes information from:
  • Contract records
  • Rate group records (rate breakdown)

Because this report includes both contract and rage group information, it provides more detail than is available on the actual contract record itself.

Report Structure

Contract Header Information

  • Contract Detail Lines
  • Rate Group Detail Lines

Filter Criteria

  • Customer Code
  • Effective Date

You can run this report for a single customer or for all customers. Contract information is organized by Bill-To Customer and Charge Code.

Charge Rates

The Charge Rates report displays all of the different rates that are configured for a specific customer/item combination. While the customer contract detail records do not explicitly associate rates with individual items, the detail records do associate the rate groups with bill groups. The bill groups in turn can include an item group, which is a group of items that are billed identically. This report breaks down the rate information from the customer contract by individual item based on the item groups represented on the contract.

This report includes information from:
  • The Contract screen (Contract detail records which include appropriate Bill Groups)
  • The Rate Group screen (Rate information for appropriate charge codes)
  • The Bill Group screen (Item Groups from each Bill Group record)
  • The Item Group screen (Items in each Item Group)

If you are billing differently for different types of items, this report is a convenient way to review item-specific rates by customer.

Report structure

Facility/Customer

  • Item/Package Code
  • Charge Codes/Rates

Filter Criteria

  • Facility
  • Customer
  • Item

Accounting Configuration

The Accounting Configuration report links the accounting structure information (corporation, department, account number) with the charge account distribution detail records. The report lists each account (organized by corporation and department) along with any charge code distributions associated with that account. Additionally, the report includes the charge group and charge type information for each charge code listed.

This report includes information from:
  • The Corporation screen (Corporation, Department, Account structure)
  • The Charge Account Distribution screen (the charge codes configured for distribution to specific account numbers)
  • The Charge Code screen (the Charge Group and Charge Types associated with each charge code

Report structure:

Corporation Departments

  • Accounts
  • Charge Codes

Filter Criteria

  • Corporation

Accrued Billing

This report displays a list of charges sorted by Facility and Bill-To customer. Any charges that are currently still in process, from those that have not yet been added to an invoice batch to those that have been proofed but not yet posted, can be included on the report.

This report includes information from the Charges screen. In addition, for all charges selected for the report (based on your filter criteria), the report also includes total charge amounts by order number, Bill-To customer, and Facility.

Report Structure

Facility
  • Bill-To
  • Order Number
  • Charges
  • Total Charges by Order Number
  • Total Charges by Bill-To
  • Total Charges by Facility

Filter Criteria

  • Facility
  • Customer
  • Bill To Customer
  • Invoice Number
  • Batch Number
  • Activity
  • Invoice Type
  • Charge Date
  • Proof Code (Charge Status)

Non-Negotiable Receipt

Non-Negotiables are legal documents that are printed for each inbound receipt order. In the United States, it establishes the record of receipt useful for insurance purposes. This document may be required by some of your customers.

Filter Criteria

  • Customer Code
  • Facility
  • Order Number
  • Order Type
  • Charge Date

Rate Group

The Rate Group report is a master report containing all of the rate group detail data displayed on the Rate Group screen. See the Rate Group entry within the Rates and Charges Screens section for detailed information on the rate group records.

Filter Criteria

  • Rate Group
  • Effective Date
  • Expiration Date
  • Charge Code
  • Facility

Event Group

The Event Group report is a master report containing all of the billing event group detail data displayed on the Billing Event screen. See the Billing Events entry within the Contracts section for detailed information on the billing event groups.

Filter Criteria

  • Event Group
  • Facility
  • Charge Code
  • Invoice Type
  • Activity
  • Event Type