Masters Configuration Screens

Currency Codes

Currency records identify the different currencies used among your facilities/customers. For each currency, you can configure the exchange rates between other appropriate currencies.

Required?: The system comes pre-loaded with the ISO standard currency codes. However, if you work with multiple currencies, you'll want to be sure to update these records regularly with current exchange rate information.

Header Fields

Currency/Description: The ISO currency code.
Description: The full name of this currency.
Display Decimal: The number of decimal position to calculate/display.
Display Format: Not Used
Rounding Method: Identifies whether decimal values should be rounded up or down
Rounding Multiplier: Allows you to round to a different precision. Default value is 1.

Detail Fields

In the Detail area, you can enter the exchange rates from one currency into another. This is used at invoicing time to convert the customer’s currency into the facility currency prior to sending the invoices to the accounting package. The exchange rates are specified using an indirect quotation method where 1 unit of the From currency will be equivalent to the Exchange Rate number of units of the To currency. In other words, the From currency amount will be multiplied by the Exchange Rate to arrive at the To currency amount.

Facilities

Multiple facilities, or warehouses, can exist on the Warehouse Management system. When you run the invoicing process, the system uses information from the facility in which the charge took place to help calculate invoice amounts.

Required?: You do not need create facility records, as they are downloaded from your interfaced Warehouse Management system. However, you will need to set billing-specific values for each facility you use.

Prerequisites

Corporation. The corporation code configured on the facility record is used to identify xml file mapping for the facility.
Remit Address. If you want to specify a remit address for the facility, you'll need to create a Remit Address record and then assign it on the Facility record.

General Fields

Facility/Description: The name and description that identify this facility.
System: The WMS integrated with the Billing application (WM or WM PV).
ISO Country Code: The Country in which this facility is located.
Corp Code: The corporation code to use for the invoice xml file mapping. You can use this value to override the default corporation code from the charge code record.
Measurement System: The standard measurement system, US Customary or Metric, used in the facility.
Weight UOM/ Dimension UOM/ Cube UOM: The standard unit of measure codes used for weight, dimension, and cube measurements in this facility.
Currency: The currency used in this facility.
Remit: The invoice remit address to use for this facility.
Tax Group: The tax group, if any, that identifies the taxes that apply to charges generated in this facility.
Ambient Temperature: The ambient temperature of this facility (for reference for cooling/freezing services).
Time Zone/Name/ GMT Offset: The time zone in which this facility is located, along with the GMT offset for this time zone. The offset value allows the system to adjust based on the time zone so that records are identified on the proper day.
Comments: Any additional comments about this facility.

Address tab

On this tab, you identify the full address and general contact information for the facility.

Partner Groups

Partner groups are collections of individual trading partners. The system transfers trading partners from appropriate records in WM, as follows:

Ship From records in the WM are created as Consignor partner types. By default, all consignors are put into a generic All Consignors partner group
Ship To records in the WM are created as Consignee partner types. By default, all consignees are put into a generic All Consignees partner group.
Supplier/Vendor records in the WM are created as Vendor partner types. By default, all suppliers are put into the generic All Vendors group.

Additionally, facility address information is used to create Remit partner types. Also, for import loads, if any of the lottable fields include the word domestic or international, the system creates a new domestic or international trading partner type and groups them appropriately. Trading partners can belong to more than one group; you can create custom groups which include trading partners of any type. You should group partners based on how charges should be accrued for transactions associated with those partners.

Required?: You only need to create partner groups if you need to accrue charges differently depending on which trading partner is specified in a transaction.
Additional Information: After you create your Partner groups, you can assign them to Bill Groups. Bill groups are customer-specific and identify Partner groups, Carrier groups, and Item groups that will then be associated with the contract detail line. If a Partner group is specified n a Bill group, and that Bill group is used on a contract, the system will only use the associated event group and rate group when transactions occur for one of the partners specified in the Partner group.

Header Fields

Partner Group /: The name that identifies this partner group.
Description: The field used to describe this partner group.
Partner Type: Used to identify the current Partner Group by types.

Detail Fields

In the detail area of the screen, add each trading partner that belongs to this group.

Carrier Groups

Carrier groups are collections of individual carrier records. The system transfers carrier records from the WM and places them into the ALLCARRIERS group. However, a single carrier can belong to more than one group.

Required?: You only need to create carrier groups if you need to accrue charges differently depending on which carrier is specified in a transaction.
Additional Information: After you create Carrier groups, you can assign them to Bill Groups. Bill groups are customer-specific and identify Partner groups, Carrier groups, and Item groups that will then be associated with the contract detail line. If a Carrier group is specified on a Bill group, and that Bill group is used on a contract, the system will only use the associated event group and rate group when transactions occur for one of the carriers specified in the Carrier group.

Header Fields

Carrier Group: The name that identifies this carrier group.
Description: The field used to describe the current carrier group.

Detail Fields

In the detail area of the screen, add each carrier that belongs to this group.

Item Groups

Item groups are collections of individual item records. The system transfers item records from the WM and places them into the ALLITEMS group. However, a single item can belong to more than one group.

Required?: You only need to create new item groups (and group items accordingly) if you accrue charges differently depending on which item is specified in a transaction. However, you can access additional item information from the Item Group detail list.
Additional Information: After you create Item groups, you can assign them to Bill Groups. Bill groups are customer-specific and identify Partner groups, Carrier groups, and Item groups that will then be associated with the contract detail line. If an Item group is specified on a Bill group, and that Bill group is used on a contract, the system will only use the associated event group and rate group when transactions occur for one of the items specified in the Item group.

Header Fields

Item Group: The name that identifies this item group.
Description: The field used to describe the current item group.

Detail Fields

In the detail area of the screen, add each item that belongs to this group.

To view additional information about an item in the group, display the details of that item.

General tab: The system displays general information about the item on this tab, including weight and volume standards. All of these values are set within the WM and are not editable from within the Billing application.
ID/Class tab: On this tab, the system displays the different ID methods, classes, and descriptions assigned to this item. These values are set within the WM and are not editable from within the Billing application.
UOM tab: The system uses the item UOM information to perform any UOM calculations needed for billing. The system automatically creates the Item UOM detail records when the Billing Maintenance job is run (based on the pack code assigned to the item).

Activities

Activity records identify the different types of actions that take place within the integrated WM.

You will not normally need to modify the activity records. All standard activities are already provided with the system.

The Event Monitor will look for completed Activities and rebuild an order based on the transactions.

Header Fields

Activity/Description

The name that identifies this activity.

Description

The field used to describe the current activity.

Type

The type of activity. This value identifies which database table the system will review to determine when events of this type occur.

Invoice Type

This value identifies of invoice used for this activity. Options include:

Inbound
Recurring
Miscellaneous Billing
Labor
Freight
Truck Load

Facility

The facility where the activity took place.

System Activity

Transactions are grouped into system activities and are pre-loaded whenever a new facility is added to the system. This read-only value identifies those transactional groups.

Detail Fields

In the detail area, the system lists each transaction the system will use to rebuild the order.

Remit Address

Remit Address records identify the entity to be paid for invoices. When new facilities are created in the WM, the system automatically creates a new Remit Address record using the facility name and address. However, if the accounting department that handles invoice payments is located at a different address than the actual warehouse, you can create a new record for that address.

On the Facility record in the Billing system, you assign one of the configured Remit addresses. Invoices for services performed in that facility will include the address information from the associated Remit Address record.

Required?: No. The system automatically creates records using the address of each facility. However, if payments should be sent to a location different from the standard facility address, you’ll need to create new Remit Address records and then assign the appropriate Remit Address to the facility.

Fields

Remit Code/Name: The code and full name used to identify this Remit Address record. When the system automatically generates these records from WM facility records, it uses the facility code and description to populate these fields.
Contact & Address Information: The mailing address, phone and fax numbers, and contact names and e-mail addresses for this Remit location. This address and contact information will be include on invoices for the facility that uses this Remit Address record.

Customer Send Methods

On the Customer Send Method screen, you can assign the invoice formats to a specific customer and identify which formats should be submitted to the customer (as well as how they should be submitted). A record can apply to one customer across all conditions, or can be specific to a customer/facility/bill-to combination.

Required?: Yes. The system does not automatically generate these records, so you’ll minimally need to create a record for each customer/document combination.

Fields

Customer

The Customer to whom this send method applies.

Invoice

The specific type of invoice document that should be sent using this method. Valid values are:

Invoice Summary (groups charges by charge code)
Invoice Detail (displays the detail for each individual charge)
Non-Negotiable Invoice
Invoice Register
G/L Account Register

Report URL

The location of the report file used to generate the invoice format.

Invoice Type

The type of invoice associated with this record, such as Inbound or Recurring.

Facility ID/Bill To

If this record only applies to invoices generated within a specific facility or for a specific Bill To customer, identify those values.

Send Flag

If this invoice format should be submitted to the customer, set this flag to Yes.

Send Method

Identify the format in which the invoice should be submitted: print, fax, or e-mail. For e-mail methods, enter the appropriate e-mail addresses in the next field. For invoices that are printed, the system uses the current user’s printer information. See the Infor Supply Chain Execution Administrator's Guide for information on configuring fax information. If documents should be sent in multiple formats, you’ll need to create multiple records for the same customer/document.

Send List

The e-mail addresses to which the invoice should be sent, for e-mail send methods. You can enter multiple addresses separated by semicolons.

Location Groups

Location groups are collections of individual location records. The system transfers location records from the WM and places them into the LOCATIONS group. However, a single location can belong to more than one group.

Required?: No. Location groups are used to configure a billing group. The billing group will then be used when configuring a customer ' s contract. This will allow a user to bill different rates or events depending on where inventory is stored in the facility.

Prerequisites: The billing maintenance job must run to display the warehouse locations for the dropdown menu of locations in the detail screen.

Header Fields

Location Group: The name that identifies this location group.
Description: The field used to describe the current location group.
Facility: The field used to describe the current location group.
Comments: Any additional comments about this facility.

Detail Fields

To view additional information about an item in the group, display the details of that item.

Location: A warehouse location code that is included in the location group.